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Privacy Notice for Students

PRIVACY NOTICE for Pupils in Secondary Phase Schools, Academies, Alternative Provision and Pupil Referral Units

Privacy Notice – Data Protection Act 1998

We, The Ockendon Academy, are the Data Controller for the purposes of the Data Protection Act. We collect information from you, and may receive information about you from your previous school. We hold this personal data and use it to:

  • Support your teaching and learning;
  • Monitor and report on your progress;
  • Provide appropriate pastoral care, and
  • Assess how well your school is doing.

This information includes your contact details, national curriculum assessment results, attendance information, characteristics such as ethnic group, special educational needs and any relevant medical information.

We will not give information about you to anyone outside the academy without your consent unless the law and our rules allow it.

We are required by law to pass some of your information to the Local Authority (LA), and the Department for Education (DfE). We are required by law to pass some information about you to the Department for Education (DfE) and, in turn, this will be available for the use(s) of the Local Authority (LA).

If you want to see a copy of the information we hold and share about you then please contact Miss Kelly Meggs, Head of Administration.

If you require more information about how the LA and/or DfE store and use this data please go to the following websites:

If you do not have access to the internet please contact your school administrator who will be able to provide a hard copies.

If you require further information please refer to the relevant contact details below:

The Ockendon Academy

Address: Erriff Drive, South Ockendon, Essex, RM15 5AY
Website: www.theockendonacademy.com
Telephone: 01708 851661
Email: office@theockendonacademy.com

To make a general enquiry or request to see personal data held about you / your child by the LA please contact the Council via our customer contact centre on 01375 652652 who will direct your call to the appropriate team.

Children Education and Families Directorate (for Enquiries about Data Collections)
Address: Thurrock Council, Civic Offices, New Road, Grays, Essex, RM17 6SL
Telephone: 01375 652947 / 652553

Information Manager (for General Data Protection Enquiries)
Address: Thurrock Council, Civic Offices, New Road, Grays, Essex, RM17 6SL
Telephone: 01375 652500
Email: information.matters@thurrock.gov.uk

Public Communications Unit, Department for Education
Address: Public Communications Unit, Department for Education, Sanctuary Buildings, Great Smith Street, London, SW1P 3BT
Website: www.education.gov.uk
Contact Form: https://www.education.gov.uk/help/contactus
Telephone: 0370 000 2288

In Addition for Secondary Schools and Academies

Once you are aged 13 or over, the school, academy or provision is required to pass on certain information to the provider of youth support services in your area. This is the local authority support service for young people aged 13 to 19 in England.

They must provide the name and address of you and your parents (and your date of birth), and any further information relevant to the support services’ role.

However, until you are aged 16 or older) your parent(s) can ask that no information beyond your name and address and date of birth (and their name and address) be passed on to the youth services provider. This right transfers to you on your 16th birthday. Please inform your school, academy or provision if this is what you or your parents wish.

For more information about young people’s services, please go to the Directgov Young People page at www.direct.gov.uk/en/YoungPeople/index.htm or the Thurrock Council website at : http://www.thurrock.gov.uk/youth/